What does documentation mean?

For Calder, documentation plays an important role in providing supporting evidence that the machine is in compliance with contract requirements – as important as the engineering design and the build. For industrial, non-hazardous applications we provide Operating, Maintenance & Certification data packs complete with the Calder EU Declaration of Conformity listing all directives and standards applied. At the other end of the scale, for our customers that require machines for operation in onshore or offshore hazardous areas such as ATEX Zone 1 or Zone 2 applications, we provide more comprehensive data packs. Many of these projects are subject to more stringent requirements for safety and quality that demonstrate adherence to the plethora of rules and regulations from both industry and customer specifications.

In fact, such are the high standards required of suppliers to the energy sector, our two decades of documentation experience and knowledge often plays a vital part in the customer’s decision to award high specification, high value contracts to Calder.

What drove our documentation expertise?

When we first entered the energy sector as a manufacturer of high pressure pump packages over two decades ago, our founder, Ian Calder-Potts, was discussing the industry’s onerous compliance requirements over lunch with a supportive customer. That customer advised, “If you are serious about entering the oil & gas market you must invest time and effort, immerse yourselves in the standards, don’t just pay lip service, understand and assimilate them.” And we did. Acting on this advice we set about enabling all sections of our business to understand the applicable standards and the actions needed to comply with them. And all of this needs to be documented!

A documentation department was developed in order to achieve and support the high expectations of our clients.

With which standards and regulations do we need to comply and document?

Many. Most energy projects, both onshore and offshore, are designed to ATEX requirements – usually Zone 2, sometimes Zone 1. NORSOK features heavily as we have a large customer base in Norway. IECEx in Australia, CSA and CRN for our customers in Canada, and GOST for products destined for the Russian Federation.

Add to the list the specific requirements from the customer. From specifying a particular material of construction to suit the site or application, to reams of documentation stating the customer’s design and build standards, we deal with it all.

What does a Calder documentation engineer do before and during a project?

Support the Proposals and Engineering team with documentation knowledge during customer bid clarification meetings in order to present/create a Supplier Document Requirement List (SDRL) also known as Master Document Register (MDR), thus providing a detailed list of agreed documents against the client project specifications.

Upon receipt of a purchase order the nominated document engineer is responsible for all document-related functions through the project lifecycle to final delivery of the Installation & Operation Manual (IOM) and Manufacturers’ Records Book (MRB).

The documentation team, an integral function of the engineering department at Calder report directly to the head of engineering. Day-to-day workload includes management and control of the project SDRL, recording and tracking of document workflow, revisions and document status. Ensuring document milestones and document updates are within the contractual project timeline, registration and tracking of document transmittals, creating and presenting documentation KPI’s to internal and external stakeholders.

Just as important is working closely with the Calder purchasing team, offering support and guidance to ensure our suppliers provide the documentation required. Particular considerations are taken for hazardous area contracts and the area of installation, and also where in the world the machine will operate as this impacts greatly on the type of documentation sub-suppliers are to comply with; for example, ATEX, IECEx, Norsok, CSA.

Together with our expertise in design and manufacturing, Calder documentation is your passport to a compliant machine.

“I would like to take this opportunity to thank our customers, third party inspectors and individuals who have over the years provided information that can only be gained through experience, all feedback is important in gaining a better understanding and provides opportunities for improvement. Thank you.” Anthony Power, Documentation Manager.